GOOD PRACTICE FORM FOR NOMINATIONS

We propose to start the activity of the workgroup on 'good practice' proposing an initial set of some main areas where to put the nominations. In particular we think to start with the basic issue of digitisation itself.
Each project can be 'nominated' for more than one area, following your evaluation of the most important features contained in the example.

AREAS for nominations of 'good practice' for on-going projects on digitisation:
1.	Preservation of physical objects via digitisation and electronic surrogates.
2.	High quality of the digitisation process.
3.	Metadata and Thesaurus.
4.	Usability of project results.
5.	Management of the process and workflow
6.	Accessibility including copyright issues and web sites

For each project please specify:

•	Area of 'good practice' where you like to nominate your project (you can put more than only one area): 
High quality of the digitisation process
Management of the process and workflow

•	Name:
Workflow and tools for providing access to larger quantities of archival material

•	Responsible body and/or any specific :
Co-ordinating body/mechanism:
Landesarchivdirektion Baden-Württemberg
Eugenstrasse 7, D 70182 Stuttgart
Tel. +49 711 212-4279
Fax +49 711 212-4284
Landesarchivdirektion@lad-bw.de

•	Contact person:

-	Dr. Gerald Maier (maier@lad-bw.de)
Landesarchivdirektion Baden-Württemberg
-	Eugenstr 7, D 70182 Stuttgart
Tel. +49 711 212-4279, Fax +49 711 212-4283
 
Dr. Thomas Fricke (fricke@lad-bw.de)
-	Landesarchivdirektion Baden-Württemberg
Eugenstr 7, D 70182 Stuttgart
Tel. +49 711 212-4302, Fax +49 711 212-4283

•	Web site:

http://www.lad-bw.de

•	Description of the project, objectives and priorities:

Based upon results achieved in the "Digital Conversion Forms" project sponsored by DFG, methods and workflow patterns are to be developed for providing access for researchers to larger quantities of different archival materials in an efficient and value-adding way. For that purpose, a widely automatic workflow for the production of digital masters via microfilm is to be designed; especially for this, a continuous colour management from taking a photograph to the optimized digital master is of great importance. By use of standard tools, some kind of authors' system is to be developed for providing largely automatic digital conversion forms in an object-oriented way, and in the context of their origin and meta data. All this is to be building upon models for presenting archival and library materials, aquired from the above-mentioned project. Thus, generally usable tools and standard workflow patterns are to be developed by whose application customary types and large quantities of archival documents as well as comparable materials in libraries, museums and collections will be made easily accessible in the internet under a common and user-friendly surface.

•	The main technical features for what you consider the project a 'good practice' example:

By use of standard tools, some kind of authors' system was developed for providing largely automatic digital conversion forms in an object-oriented way, and in the context of their origin and meta data. All this is to be building upon models for presenting archival and library materials, aquired from the project ‘Digital conversionforms’. Thus, generally usable tools and standard workflow patterns are to be developed by whose application customary types and large quantities of archival documents as well as comparable materials in libraries, museums and collections will be made easily accessible in the internet under a common and user-friendly surface.

•	Long term sustainability strategy:

Hybridsystem (microfilming in connection with digitisation of films):
Microforms for long term sustainability.

•	Accessibility by users via local network or Internet (describe modalities and IPR issue from a technical point of view):

http://www.lad-bw.de/workflow

•	Problems encountered :

Comments: 

Figures and documents enclosed:

I agree this information could be published/

                            x  Yes
                               No

Organisation & person completing the questionnaire

•	Formal name of organisation:
Landesarchivdirektion Baden-Württemberg

•	Type of organisation:

State administration

•	Field of action:	Archive / Library / Museum / Foundation / others ….

Archive
•	Address:

Landesarchivdirektion Baden-Württemberg
Eugenstrasse 7, D 70182 Stuttgart

•	Name of director:
Prof. Dr. Wilfried Schöntag

•	Name and role of person completing the questionnaire:

Dr. Gerald Maier, Landesarchivdirektion Baden-Württemberg

•	Tel:
+49 711 212-4279

•	Fax:
+49 711 212-4284

•	Web site:

http://www.lad-bw.de/
•	E-mail:

Landesarchivdirektion@lad-bw.de

Date:

2002-05-02