GOOD PRACTICE IN DIGITISATION
FORM FOR NOMINATION

This is the form for the nomination of a good practice in digitisation.
Please, send a form for each different project.
Each project can be “nominated” for more than one area.
 
Send the form/forms to the attention of Maria Teresa Natale by e-mail to minerva2@beniculturali.it orf by fax to +390667232499.
 
The form will be submitted to the National representative for approval.
 
English must be used.
 
NAME AND ACRONYM OF THE PROJECT:
 
Transcription, Protection, Description and Dissemination of Old and Rare Documents on Electronic Support.
Practices for Preserving Digital Content – Extensible Markup Language Encoding Scheme, Book Cataloguing and Classification and Dissemination Marketing Methods 
URL:
www.unitbv.ro
 
AREAS for nominations of 'good practice' for on-going projects on digitisation:

1)  Digitisation Project Planning (The Reasons for the project, Human Resources, Research, Risks
 
2)  Selecting Source Material for Digitisation (Establish Selection Criteria, Selection Against the Criteria)
 
3)  Preparation for Digitisation (Hardware; Software; Environment)
 
4)  Handling of Originals (Moving and Manipulating Original Material)
 
5)  The Digitisation Process (Using Scanners; Using Digital Cameras; Software Applications for Optical Character Recognition (OCR)
 
6)  Preservation of Digital Master Material (File Formats; Media Choices; Migration Strategies)
 
7)  Meta-Data (The Scope of Meta-Data Used for Object Description; Appropriate Meta-Data Standards)
 
8)  Publication (Image Processing; 3D and Virtual Reality Issues; Online Publication)
9)  IPR and Copyright (Establing Copyright; Safeguarding Copyright)
 
10)   Managing Digitisation projects (Digitisation Process management; Team Development; Staff Training; Working with Third Parties for Technical Assistance; Working with Third Parties in Cooperative projects and Content Sharing; Costs

 

 
RESPONSIBLE BODY AND/OR ANY SPECIFIC 
CO-ORDINATING BODY/MECHANISM/INSTITUTION
 
Name of the institution: 
UNIVERSITATEA TRANSILVANIA – BIBLIOTECA CENTRALA
English name of the institution: 
TRANSILVANIA UNIVERSITY – CENTRAL LIBRARY

Acronym of the institution: 
 
Mailing address:
B-DUL EROILOR NR.9, 
BRASOV, COD 500030
Country: ROMANIA
Tel.: +40 268 475348
Fax: +40 268 475348
 
e-mail: repa@unitbv.ro
 
URL: www.unitbv.ro
 
Type of institution:  National		 Governmental		 Regional
             Other   Specify ........................................................................
 
Sector:  Archive   Library  Museum  Foundation  
             Other   Specify ........................................................................
 
Legal status:  Public   Private    No profit
 
Description of the institution (max 200 characters):
 
The Central Library of Transilvania University of Brasov caters for the demands of more than 14 000 students and 800 members of the academic staff, offering printed materials for all the fields Faculties are specialised in: engineering, forestry, languages, economic studies, music, medicine. The documentary fund consists of 693 820 volumes and we are also proud to keep on our shelves 1090 old and rare books on different specialised subjects. 

 
CONTACT PERSON OF THE PROJECT
 
Name: ANGELA Surname: REPANOVICI
Gender:    M		 F
 
Title: Professor Doctor Engineer, Director of the Central Library
 
Institution: TRANSILVANIA UNIVERSITY – CENTRAL LIBRARY

Mailing address: B-DUL EROILOR NR.9, 
			  BRASOV, COD 500030

Country: ROMANIA
 
Tel.: +40 268 475348
 
Fax: +40 268 475348
 
e-mail: repa@unitbv.ro
 
Contact languages: English

DESCRIPTION OF THE PROJECT
 
Duration: .............................................................
 
Ojectives and priorities  (max 200 characters):
 
•	·        Transcription of old books, of old writing and pictures on electronic support by using XML, Extensible Markup Language that stands for system-independent methods of representing texts of any kind in electronic form
•	·        Digital preservation dealing with digital resources enduring care, content refreshing, information migration, digital emulation, technological preservation, digital archaeology
•	·        Book cataloguing and classification following the recommendations and cataloguing norms of ISBD – International Standard Book Description
•	·        Dissemination of the old documents by organising the database on specialised fields

The main features for what you consider the project a 'good practice' example, with respect to the selected areas ((max 200 characters for each area):
 
•	·        The electronic encoding takes up the following steps: Transcription of basic units –characters and words, Levels of text representation, Document structure, characters’ typology and encoding, Abbreviations’ typology and encoding, Lemmatisation of manuscript text, Metrical encoding, Manuscript description.
•	·        Technical strategies for digital preservation: digital resources enduring care, content refreshing, information migration, digital emulation, technological preservation, digital archaeology
•	·        Cataloguing and classification according to ISBD: head author, head title, page title, edition, responsibility mention, information concerning the publishing and printing, printing date, physical description, signatures, illustrations, publication’s classical format, notes, indexes, appendixes. 
•	·          Special collection network: Organising the database on specialised fields; Remote public access to unique collections and simultaneous use by different users on electronic format; On-line news and newsletters, the new and well designed web site of Libraries containing the collection of rare books.
 
Problems encountered and lessons learned:
 
Comments:

I agree this information may be published on Minerva Knowledge Base: http://www.minervaeurope.org
 
 Yes  No

 
Signature: _____________________
 
Name: Angela REPANOVICI
 
e-mail: repa@unitbv.ro