GOOD PRACTICE IN DIGITISATION
FORM FOR NOMINATION

This is the form for the nomination of a good practice in digitisation.
Please, send a form for each different project.
Each project can be “nominated” for more than one area.

Send the form/forms to the attention of Maria Teresa Natale by e-mail to minerva2@beniculturali.it orf by fax to +390667232499.

The form will be submitted to the National representative for approval.

English must be used.

NAME AND ACRONYM OF THE PROJECT:
SIGEC: the information system for the cataloguing of National Cultural Heritage
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URL: www.iccd.beniculturali.it
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AREAS for nominations of 'good practice' for on-going projects on digitisation:

1)  Digitisation Project Planning (The Reasons for the project, Human Resources, Research, Risks

2)  Selecting Source Material for Digitisation (Establish Selection Criteria, Selection Against the Criteria)

3)  Preparation for Digitisation (Hardware; Software; Environment)

4)  Handling of Originals (Moving and Manipulating Original Material)

5)  The Digitisation Process (Using Scanners; Using Digital Cameras; Software Applications for Optical Character Recognition (OCR)

6)  Preservation of Digital Master Material (File Formats; Media Choices; Migration Strategies)

7)  Meta-Data (The Scope of Meta-Data Used for Object Description; Appropriate Meta-Data Standards)

8)  Publication (Image Processing; 3D and Virtual Reality Issues; Online Publication)
9) x IPR and Copyright (Establing Copyright; Safeguarding Copyright)

10) x Managing Digitisation projects (Digitisation Process management; Team Development; Staff Training; Working with Third Parties for Technical Assistance; Working with Third Parties in Cooperative projects and Content Sharing; Costs

RESPONSIBLE BODY AND/OR ANY SPECIFIC 
CO-ORDINATING BODY/MECHANISM/INSTITUTION

Name of the institution: Istituto Centrale per il Catalogo e la Documentazione.........................................................................

English name of the institution:  Central Institute for the Catalogue and the Documentation ............................................................

Acronym of the institution: ICCD................................................................

Mailing address:. Via di San Michele, 18

Country: Italy - Rome 

Tel.:.06 58552240..................................................

Fax:...06 58332313

e-mail: iccd@iccd.beniculturali.it

URL: www.iccd.beniculturali.it

Type of institution: x National		 Governmental		 Regional
             Other   Specify ........................................................................

Sector:  Archive   Library  Museum  Foundation  
            x Other   Specify  Central Institut referent for programming, methodological processing and planning of projects and activities for cataloguing of the italian cultural heritage 

Legal status: x Public   Private    No profit

Description of the institution (max 200 characters):
The ICCD, promotes the activities of executive cataloguing by implementing the unification and the diffusion of methods. It is engaged in creating a dynamic informative system, structurally connected to the archives diffused at national level.

CONTACT PERSON OF THE PROJECT

Name: Marco Surname: Lattanzi

Gender:   x M		 F

Title: Director of CED

Institution: ICCD
Mailing address: via di san michele, 18 

Country: Rome Italy

Tel.: 06 58552256

Fax: 06 58332313

e-mail: lattanzi@iccd.beniculturali.it 

Contact languages: English

DESCRIPTION OF THE PROJECT

Duration: .............................................................

Ojectives and priorities  (max 200 characters): 

1.	To improve practices of  preservation and enhancement of national cultural heritage by using innovative technology and methodology of digitisation applied to the cataloguing of Cultural Heritage
2.	To strengthen the relationships and the interoperability of most of the cultural organisms and ecclesiastic organizations databases, making easier the exchanges of knowledge among these
3.	To link all the cultural organizations by sharing the same rules for cataloguing.

The main features for what you consider the project a 'good practice' example, with respect to the selected areas (max 200 characters for each area):
SIGEC makes available 1.800.000 digital records - which in the next years will be increased  by other 1.000.000 - to describing the features of cultural objects, whose images are also enclosed. Each object is related to their geographical contest by multimedia documentation.
10) SIGEC is managed by ICCD jointly with the technical assistance of ENEA, the Italian National Agency for New Technology, Energy and the Environment, as a cooperative project developing a digitisation process improving cultural heritage cataloguing activities. 
The two partners are still collaborating for the implementation of  e-SIGEC: an e-learning project which aimed at creating and sharing digital cultural contents. 
9) To protect all the digitised content available on SIGEC it was necessary the implementation of  instruments for safeguarding copyrights: watermarking and IPR, which do not inhibit their trade.

Problems encountered and lessons learned:
To understand the actual users’ needs and their requests by involving them since the preliminary phase of ideation of the project.

Comments:
The diffusion of SIGEC has led to the creation of the e-SIGEC: an e-learning blended model to spread SIGEC within the Public Administration and Universities. The main objectives are:
1.	to apply on-line learning tools for training on the SIGEC
2.	 to develop a virtual learning community connecting people involved in cataloguing activities.

I agree this information may be published on Minerva Knowledge Base: http://www.minervaeurope.org

x Yes  No

Signature: _____________________

Name: ________________________

e-mail: ________________________