GOOD PRACTICE IN DIGITISATION
FORM FOR NOMINATION

This is the form for the nomination of a good practice in digitisation.
Please, send a form for each different project.
Each project can be “nominated” for more than one area.

Send the form/forms to the attention of Maria Teresa Natale by e-mail to minerva2@beniculturali.it orf by fax to +390667232499.

The form will be submitted to the National representative for approval.

English must be used.

NAME AND ACRONYM OF THE PROJECT:

ARCHIVI portal – digital library metadata 

URL:
http://archivi.beniculturali.it/Biblioteca/DCbiblioteca.html 

AREAS for nominations of 'good practice' for on-going projects on digitisation:

1)  Digitisation Project Planning (The Reasons for the project, Human Resources, Research, Risks

2)  Selecting Source Material for Digitisation (Establish Selection Criteria, Selection Against the Criteria)

3)  Preparation for Digitisation (Hardware; Software; Environment)

4)  Handling of Originals (Moving and Manipulating Original Material)

5)  The Digitisation Process (Using Scanners; Using Digital Cameras; Software Applications for Optical Character Recognition (OCR)

6)  Preservation of Digital Master Material (File Formats; Media Choices; Migration Strategies)

7) X Meta-Data (The Scope of Meta-Data Used for Object Description; Appropriate Meta-Data Standards)

8)  Publication (Image Processing; 3D and Virtual Reality Issues; Online Publication)
9)  IPR and Copyright (Establing Copyright; Safeguarding Copyright)

10)  Managing Digitisation projects (Digitisation Process management; Team Development; Staff Training; Working with Third Parties for Technical Assistance; Working with Third Parties in Cooperative projects and Content Sharing; Costs

RESPONSIBLE BODY AND/OR ANY SPECIFIC 
CO-ORDINATING BODY/MECHANISM/INSTITUTION

Name of the institution: MiBAC – Direzione Generale per gli Archivi

English name of the institution:  Italian Archives Public Admistration 

Acronym of the institution: ........DGA
Mailing address:..Via Gaeta 8/A..00185 ROMA..................... 
Country: ...ITALY...............................................................................

Tel.:..+39 06 492251
Fax:....+39 06 4464912
e-mail:. italia@archivi.beniculturali.it  ................................................

URL: http://archivi.beniculturali.it  
Type of institution: X National		 Governmental		 Regional
             Other   Specify ........................................................................

Sector: X Archive   Library  Museum  Foundation  
             Other   Specify ........................................................................

Legal status: X Public   Private    No profit

Description of the institution (max 200 characters):

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CONTACT PERSON OF THE PROJECT

Name: ..Pierluigi........... Surname: .Feliciati..............

Gender:   X M		 F

Title: ....ARCHIVI portal webmaster

Institution: ......DGA.........................................................................
Mailing address: via Gaeta 8/A I-00185 ROMA
Country: ........ITALY
Tel.: ..  +39 06 49225262 
Fax: ... +39 06 49225280
e-mail: .  pfeliciati@archivi.beniculturali.it
Contact languages: ....italian, english, french

DESCRIPTION OF THE PROJECT

Duration: ...5 months

Ojectives and priorities  (max 200 characters):

The project METADATA aimed to the attribution of a Dublin Core Metadata Set to all the html files of the digital library area of the ARCHIVI portal. The pyramidal structure of those pages and the increasing quantity of digital documents freely available to the Web users convinced the Web staff to start with that first step a more complete interoperability strategy on the entire site.

The main features for what you consider the project a 'good practice' example, with respect to the selected areas ((max 200 characters for each area):

The choice of the Metadata set and the approach to all the interpretation problems involved seem to be the first experimentation in the Italian Archival Web panorama. We are fully aware of limits of our first step, but our own role in the archival community suggested such experimentations, even just to open a debat on such issues.

Problems encountered and lessons learned:

We had to learn on our own how to interpretate the metadata DC set of html pages built to present bibliographical digitized objects, through errors and right steps.

Comments:

We submitted last May our work to the italian archival community, asking for suggestions and critics, in the principal mailing list (hundreds of users). Until now nobody commented the metadata digital library project.

I agree this information may be published on Minerva Knowledge Base: http://www.minervaeurope.org

X Yes  No

Signature: __Pierluigi Feliciati

Name: ________________________

e-mail: ________________________