GOOD PRACTICE FORM FOR NOMINATIONS

We propose to start the activity of the workgroup on 'good practice' proposing an initial set of some main areas where to put the nominations. In particular we think to start with the basic issue of digitisation itself.
Each project can be 'nominated' for more than one area, following your evaluation of the most important features contained in the example.

AREAS for nominations of 'good practice' for on-going projects on digitisation:
1.	Preservation of physical objects via digitisation and electronic surrogates.
2.	High quality of the digitisation process.
3.	Metadata and Thesaurus.
4.	Usability of project results.
5.	Management of the process and workflow
6.	Accessibility including copyright issues and web sites

For each project please specify:

•	Area of 'good practice' where you like to nominate your project (you can put more than only one area): 
High quality of the digitisation process.
Preservation of physical objects via digitisation and electronic surrogates

•	Name:
Digital Conversion Forms

•	Responsible body and/or any specific :
Co-ordinating body/mechanism:
Landesarchivdirektion Baden-Württemberg
Eugenstrasse 7, D 70182 Stuttgart
Tel. +49 711 212-4279
Fax +49 711 212-4284
Landesarchivdirektion@lad-bw.de

•	Contact person:

-	Dr. Gerald Maier (maier@lad-bw.de)
Landesarchivdirektion Baden-Württemberg
-	Eugenstr 7, D 70182 Stuttgart
Tel. +49 711 212-4279, Fax +49 711 212-4283
 
Dr. Thomas Fricke (fricke@lad-bw.de)
-	Landesarchivdirektion Baden-Württemberg
Eugenstr 7, D 70182 Stuttgart
Tel. +49 711 212-4302, Fax +49 711 212-4283

•	Web site:

http://www.lad-bw.de

•	Description of the project, objectives and priorities:

The Project, sponsored by the DFG, researched the chances and challenges of digitased archival materials. New forms of access and presentation of digitized archivals were developed and tested. Beside that, the development of long term sustainability strategies and the preservation of the culture heritage via digitization stood in the center of the project reasearch. 

•	The main technical features for what you consider the project a 'good practice' example:

For that purpose, a wide range of different archivals were collected in so called “Warenkörbe” (basket of goods) e.g. documents, records, newspapers, posters, maps etc. They were digitized or microfilmed and then digitized. In the next steps the possibilities of OCR were proofed, different modells of presentation produced and migration concepts for long term sustainability developed.

•	Long term sustainability strategy:

Hybridsystem (microfilming in connection with digitisation of films):
Microforms for long term sustainability.

•	Accessibility by users via local network or Internet (describe modalities and IPR issue from a technical point of view):

http://www.lad-bw.de/digpro/index.htm

•	Problems encountered :

Comments: 

Figures and documents enclosed:

I agree this information could be published/

                            x  Yes
                               No

Organisation & person completing the questionnaire

•	Formal name of organisation:
Landesarchivdirektion Baden-Württemberg

•	Type of organisation:

State administration

•	Field of action:	Archive / Library / Museum / Foundation / others ….

Archive
•	Address:

Landesarchivdirektion Baden-Württemberg
Eugenstrasse 7, D 70182 Stuttgart

•	Name of director:
Prof. Dr. Wilfried Schöntag

•	Name and role of person completing the questionnaire:

Dr. Gerald Maier, Landesarchivdirektion Baden-Württemberg

•	Tel:
+49 711 212-4279

•	Fax:
+49 711 212-4284

•	Web site:

http://www.lad-bw.de/
•	E-mail:

Landesarchivdirektion@lad-bw.de

Date:

2002-05-02