GOOD PRACTICE FORM FOR NOMINATIONS

We propose to start the activity of the workgroup on 'good practice' proposing an initial set of some main areas where to put the nominations. In particular we think to start with the basic issue of digitisation itself.
Each project can be 'nominated' for more than one area, following your evaluation of the most important features contained in the example.

AREAS for nominations of 'good practice' for on-going projects on digitisation:
1.	Preservation of physical objects via digitisation and electronic surrogates.
2.	High quality of the digitisation process.
3.	Metadata and Thesaurus.
4.	Usability of project results.
5.	Management of the process and workflow
6.	Accessibility including copyright issues and web sites

For each project please specify:

•	Area of 'good practice' where you like to nominate your project (you can put more than only one area): 
Accessibility including copyright issues and web sites
Metadata and Thesaurus

•	Name:
Common Internet Portal for Libraries, Archives and Museums (BAM portal)

•	Responsible body and/or any specific :
Co-ordinating body/mechanism:
Bibliotheksservice-Zentrum Baden-Württemberg
D-78457 Konstanz
Tel. +49 7531 88-2929, Fax +49 7531 88-3703 

Landesarchivdirektion Baden-Württemberg
Eugenstr. 7, D-70182 Stuttgart
Tel. +49 711 212-4279, Fax +49 711 212-4283

Landesmuseum für Technik und Arbeit
Museumsstr. 1, D 68165 Mannheim
Tel. +49 621 4298-887, Fax  +49 621 4298-754
lta@lta-mannheim.de

•	Contact person:
Volker Conradt (volker.conradt@bsz-bw.de)
Dr. Gerald Maier (maier@lad-bw.de)
Jürgen Berger (lta@lta-mannheim.de)  

•	Web site:

http://www.bam-portal.de/

•	Description of the project, objectives and priorities:
With the project "Common Internet Portal for Libraries, Archives and Museums (BAM portal)” promoted by the Deutsche Forschungsgemeinschaft (DFG is thus comparable to a Research Council) realize the Library Service Center Baden-Württemberg, the Archives Administration of the Land Baden-Württemberg as well as the State Museum for Technology and Work in Mannheim an integrated entrance to their digital resources.

A goal of this project is it to develop technical procedures modelful which can be used in the three institution types to make investigable catalog information, archival finding aids and digitized repositories under a common on-line portal.

In order to ensure repository- and institution-spreading search, a central index is provided and linked with on-line representations of individual resources. Apart from the full text search the search using of standardized vocabulary and the entrance over a specialsystematic classification are offered.

Due to the different development techniques and traditions in libraries, archives and museums a special meaning comes to the processing of the meta data for the common data pool. Interdisciplinary co-operation in the project represents thus also a chance to step into a dialogue with neighbouring disciplines of the information transfer and take new paths.

•	The main technical features for what you consider the project a 'good practice' example:

Format for metadata-mapping: DLmeta (subset of Dublin Core (DC))
Digitisation: Application of the standards and tools which have been developed by the DFG-projects of the State Archives Directorate of Baden-Württemberg

•	Long term sustainability strategy:

Hybridsystem (microfilming in connection with digitisation of films):
Microforms for long term sustainability.

•	Accessibility by users via local network or Internet (describe modalities and IPR issue from a technical point of view):

Accessibility by users via Internet

•	Problems encountered :

Libraries, Archives and Museums use different methods of retrieval, access and representation for information management, which are the result of different issues and tasks. The main problem is the development of retrieval methods, which overcome this differences and guarantee coherent results. 

Comments: 

Figures and documents enclosed:

I agree this information could be published/

                            x  Yes
                               No

Organisation & person completing the questionnaire

•	Formal name of organisation:
Landesarchivdirektion Baden-Württemberg

•	Type of organisation:

State administration

•	Field of action:	Archive / Library / Museum / Foundation / others ….

Archive
•	Address:

Landesarchivdirektion Baden-Württemberg
Eugenstrasse 7, D 70182 Stuttgart

•	Name of director:
Prof. Dr. Wilfried Schöntag

•	Name and role of person completing the questionnaire:

Dr. Gerald Maier, Landesarchivdirektion Baden-Württemberg

•	Tel:
+49 711 212-4279

•	Fax:
+49 711 212-4284

•	Web site:

http://www.lad-bw.de/
•	E-mail:

Landesarchivdirektion@lad-bw.de

Date:

2002-05-02