GOOD PRACTICE IN DIGITISATION
FORM FOR NOMINATION

This is the form for the nomination of a good practice in digitisation.
Please, send a form for each different project.
Each project can be “nominated” for more than one area.

Send the form/forms to the attention of Maria Teresa Natale by e-mail to minerva2@beniculturali.it orf by fax to +390667232499.

The form will be submitted to the National representative for approval.

English must be used.

NAME AND ACRONYM OF THE PROJECT:

AICIM (Accès Informatisé des Collections des Institutions Muséales)
URL:
http://www.msw.be/aicim/html/

AREAS for nominations of 'good practice' for on-going projects on digitisation:

1) X Digitisation Project Planning (The Reasons for the project, Human Resources, Research, Risks

2)  Selecting Source Material for Digitisation (Establish Selection Criteria, Selection Against the Criteria)

3)  Preparation for Digitisation (Hardware; Software; Environment)

4)  Handling of Originals (Moving and Manipulating Original Material)

5)  The Digitisation Process (Using Scanners; Using Digital Cameras; Software Applications for Optical Character Recognition (OCR)

6)  Preservation of Digital Master Material (File Formats; Media Choices; Migration Strategies)

7)  Meta-Data (The Scope of Meta-Data Used for Object Description; Appropriate Meta-Data Standards)

8) X Publication (Image Processing; 3D and Virtual Reality Issues; Online Publication)
9)  IPR and Copyright (Establing Copyright; Safeguarding Copyright)

10)  Managing Digitisation projects (Digitisation Process management; Team Development; Staff Training; Working with Third Parties for Technical Assistance; Working with Third Parties in Cooperative projects and Content Sharing; Costs

RESPONSIBLE BODY AND/OR ANY SPECIFIC 
CO-ORDINATING BODY/MECHANISM/INSTITUTION

Name of the institution: Accès Informatisé des Collections des Institutions Muséales

English name of the institution: Informatic access to museums institutions collections.

Acronym of the institution: . AICIM

Mailing address: Rue des Brasseurs 149, B-5000 NAMUR

Country: Belgium

Tel.: +32 81 22 96 46

Fax :+32 81 22 96 46

e-mail: aicim@msw.be

URL : http://www.msw.be/aicim/html/

Type of institution:  National		 Governmental		x Regional
             Other   Specify ........................................................................

Sector:  Archive   Library x Museum  Foundation  
             Other   Specify ........................................................................

Legal status: x Public   Private    No profit

Description of the institution (max 200 characters):

This project is directed at public museums subsidised by the French Community of Belgium, i.e. more than 80 institutions among the 450 existing in the French Community of Belgium. Currently, the database common to 63 institutions holds 5.000 files.

CONTACT PERSON OF THE PROJECT

Name: Hubaut  Surname: Cécile

Gender:    M		X F

Title: taken charge of the project following for the Ministry of the French Community

Institution: Ministère de la Communauté française de Belgique
Mailing address: 44, Boulevard Léopold II, 1080 Bruxelles

Country: Belgium

Tel.: +32 2 413 20 52

Fax:  +32 2 413 20 07

e-mail: cecile.hubaut@cfwb.be

Contact language: French

Name: Vanden Noortgate  Surname: Gentiane

Gender:    M		X F

Title: AICIM Network co-ordinator

Institution: Musée et Société en Wallonie
Mailing address: 149 Rue des Brasseurs, 5000 Namur

Country: Belgium

Tel.: +32 81 22 96 46

Fax:  +32 81 22 96 46

e-mail: cecile.hubaut@cfwb.be

Contact languages: French, English

DESCRIPTION OF THE PROJECT

Duration: 2001-2005

Ojectives and priorities  (max 200 characters):

Network AICIM aims at: 
To stimulate collaboration, the co-ordination and the sharing of information between the members. 
To inventory the museum collections (to arrive to a complete census of the heritage of the Walloon and of Brussels museums); within the framework of the first convention, to gather the 5000 objects most representative of the heritage.
To promote the role and the importance of the collections for the public (for the general public to the researchers while passing through the museum staff.). 
To promote the development of the museum, institutions of Wallonia and Brussels in matter of inventory and computerisation of the collections. 
To be used as intermediary in order to exchange information between members; 
To collaborate with other associations and organisations which have similar objectives. 
To work to support the frequentation of the museum institutions by the largest audience.

The main features for what you consider the project a 'good practice' example, with respect to the selected areas ((max 200 characters for each area):

X Digitisation Project Planning (The Reasons for the project, Human Resources, Research, Risks

In its first phase, the team of the project has made an inventory of the existing material to complete it. Five groups of specific interest have been constituted (archaeology, art and history, ethnology and natural sciences, technical sciences and industries) to draw up a minimal common inventory file according to the type of collection using the international standards of ICOM – CIDOC and determining the adequate thesauri.

 X Publication (Image Processing; 3D and Virtual Reality Issues; Online Publication)

The online publication : It’s already possible to see online some works (+ description) on the web, these are from the various collections of the AICIM network.

Problems encountered and lessons learned:

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Comments:
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I agree this information may be published on Minerva Knowledge Base: http://www.minervaeurope.org

X Yes  No

Signature: _____________________

Name: Patrice DARTEVELLE

e-mail: ________________________